As a follow up to my previous blog (link below) here are
more tips, ideas and suggestions on creating the capacity for change in your
organisation
Standardise and
Streamline
Try to standardise and streamline many of your processes,
possibly by automation or standard forms, so that they are faster to master and
easier to process. This releases time to think about the things that matter,
for example the facts rather than the format.
Manage your
meetings
I am amazed by meetings that don’t have ownership,
timings, accountability and action points. Without these the whole thing is a
waste of time!
Some simple rules…
1. Invite
only people who will make a difference – no spectators
2. Start
and finish on-time – don’t wait or procrastinate
3. Make
sure people prepare before the meeting, not at the meeting
4. Each
agenda item gets 10mins – that’s all (standing up meetings are good for this)
5. No
minutes, instead Bullet-List who does what, when (and other criteria like where
and cost)
6. Hold
people accountable for their promises and their actions
Be ‘lean’ with
your processes
It might be a gross over-simplification to say that lean
is about being efficient (5S) and being effective (8w). You might even think
about re-organising your office so that information and decisions flow through
the office like parts in a manufacturing process!
The 5s are about being organised
1. Sorting
2. Straightening
or Setting in Order
3. Standardized
cleaning-point at a 5S organized plant
4. Standardizing
5. Sustaining
the Practice
The 8w are about eliminating waste (of time, money,
effort etc.)
1. Waste
of Over-production
2. Waste
of Defects
3. Waste
of Inventory
4. Waste
of Over-Processing
5. Waste
of Transportation
6. Waste
of Waiting
7. Waste
of Motion
8. Waste
of Un-utilized People
Re-prioritise your
time
Creating capacity needs to be seen in context. The subject here is on creating the capacity
for change in your organisation. You cannot create more hours, therefore how
you allocate the 24 hours in a day, or the 7 days in the week has to
change. Time need to be dedicated to the
collective goal rather than the personal interest. Think about how you would
prioritise your time differently in a war-time situation!
Delegate More
To extend the war-time metaphor a little further, make
yourself a general rather than a corporal and set about directing your troops
through your sergeant. If you do everything like a foot soldier you will become
cannon fodder. Learn to delegate and demand.
Tim Rogers
Founder ciChange
timrogers@ciChange.org
http://www.linkedin.com/groups/CI-Change-4301853
ciChange seminar and networking events for 2013 sponsored
by Total Solutions Group http://www.tsgi.co/
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