Eight top tips to for efficiency and effectiveness in your organisation.

The list below describes how to organize work for efficiency and effectiveness by identifying and storing the items used, maintaining the area and items, and sustaining the new order.

The decision-making process usually comes from a dialogue about standardization, which builds understanding among employees of how they should do the work. You might even think about re-organising your office so that information and decisions flow through the office like parts in a manufacturing process!

Sorting	Eliminate all unnecessary tools, parts, and instructions. Go through all tools, materials, and so forth in the plant and work area. Keep only essential items and eliminate what is not required, prioritizing things per requirements and keeping them in easily-accessible places. Everything else is stored or discarded.
Straightening or Setting in Order	Arranging tools, parts, and instructions in such a way that the most frequently used items are the easiest and quickest to locate. The purpose of this step is to eliminate time wasted in obtaining the necessary items for an operation.
Sweeping or Shine	Clean the workspace and all equipment, and keep it clean, tidy and organized. At the end of each shift, clean the work area and be sure everything is restored to its place. This makes it easy to know what goes where and ensures that everything is where it belongs.
Sustaining	Maintain the same configuration over time. It is important to have continuous education about maintaining standards. When there are changes that affect the 5S program such as new equipment, new products or new work rules, it is essential to make changes in the standards and provide training. Companies embracing 5S often use posters and signs as a way of educating employees and maintaining standards.
Safety	"Safety", should be a factor in all work practices and making this an integral factor in work planning will reduce the time, cost, expense and other consequences if failing to manage safety.
Security	"Security", can also be added to include consideration of , material, human capital, brand equity, intellectual property, information technology, assets-in-transit and the extended supply chain.
Satisfaction	Employee Satisfaction and engagement in continuous improvement activities ensures the improvements will be sustained and improved upon.

Tim Rogers

Founder ciChange

timrogers@ciChange.org

http://www.linkedin.com/groups/CI-Change-4301853

ciChange seminar and networking events for 2013 sponsored by Total Solutions Group http://www.tsgi.co/